- NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan
Technology Needs Assessment Summary and Implementation Plan
The following is the summary of the Technology Needs Assessment report and implementation plan for our organizational Information System change Project. This campaign targets a groundbreaking consequence out of the realisation of the importance of technology in today’s health care (Smith et al., 2020).
With great emphasis on meeting new healthcare needs and developments in technologies in all healthcare organizations, the organization has the responsibility for improving its informatics systems to improve the delivery, effectiveness, efficiency, safety, and patient satisfaction and results. The present needs assessment meeting created an important basis for our findings and recommendations, as outlined in the following summary and implementation plan.
This approach ensures that our project is fully researched, fully planned for, initiated, and implemented in the right manner to meet the needs of our stakeholders and the firm’s set organizational goals and objectives.
Anticipated Benefits for Patient Safety and Health Outcomes
Such benefits are, therefore, essential, as outlined below, in exercising patient safety and generally improving healthcare outcomes when an information system change is to be implemented. From our literature review and the information from our study members’ needs assessment meeting, we have identified the following key benefits to be anticipated.
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Reduced Medical Errors:
By minimizing the number of steps, increasing the reliability of the data inputs, and strengthening the capacity to support decisions, the new information system can significantly diminish the rates of medical mistakes (Bates et al., 2019). The suggestion is that clinical decision support tools when integrated, hold the potential to reduce or eliminate adverse events as they assist a healthcare provider in making informed decisions.
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Enhanced Care Coordination:
It can be suggested that the increased possibility of exchanging data between care providers, alongside enhanced possibilities of integrating applicants and receiving data from other group members, can lead to enhanced cooperation between members of medical teams.
This heightened coordination results in timely and comprehensive care because the appropriate patient information is easily available to various healthcare givers, as noted by Adler-Milstein et al. (2021).
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Improved Patient Outcomes:
The advantages of an advanced information system can be seen in the area of patient care where appropriate procedures can be based on research findings, proper treatment provided for individual patients, and preventive measures initiated.
In this respect, real-time access to patient data, clinical guidelines, and best practices provides relevant and up-to-date information to improve care plans and assist healthcare providers in providing more effective, safe, and customized patient treatments (Ammenwerth et al., 2020).
Recommended Change
The following recommendations can be put forward based on a recent analysis. Based on the needs assessment, this paper revealed that the organization has a poorly developed informatics system that is incoherent and weak, and this hinders the flow of information efficiently (Lee et al., 2021).
To do so, it is suggested to adopt an enhanced level and plurality of the protocols involved and to connect the diverse systems to enable the use of common data exchange formats. Thereby, by making processes uniform and guaranteeing interfaces, the treatment team can obtain all the patient data insightful in a shorter time, and with higher accuracy, boosting managed care respectively.
NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan
The needs assessment highlighted the antiquated and weaker status of the decision support system that healthcare providers require to help them make proper clinical decisions (Jones et al., 2020). Mobile technologies, for example, in clinical decision support and other correctly defined and implemented decision support systems, can offer real-time advice and suggestions whenever needed. These include accurate diagnoses, treatment plans, and subsequent patient outcomes, making the practice important.
Moreover, to ensure that usage of the new system does not bring additional errors, it is recommended to include additional, perhaps comprehensive training programs and constant support for healthcare providers (Lee et al., 2021). benefiting from enhanced clinical performance resulting in increased patient safety and quality of healthcare delivery, well-trained users are more likely to employ the system as intended.
Comprehensive Project Management Implementation Plan
To ensure the achievement of the intended aims and objectives associated with implementing the new organizational information system, which is to enhance or bring about positive patient safety and healthcare outcomes in the corresponding healthcare setting.
System Assessment and Selection:
- Assess the project’s outcome and perform vendor analysis, including the project team and informatics team.
- Understand what needs to be implemented from this study. For the new system, the focus needs to be on requirements and functionalities that will support organizational goals (project team and informatics team).
- Consider several possible vendors and choose one that best fits the measures established before the selection (the project team, the informatics team).
System Implementation and Integration:
Create a clear action plan of the overall time frame and involvement of all necessary personnel together with the leaders of the project – the project manager and the informatics team. Implement the selected system for organizational use and fine-tune it alongside the informatics team representatives and vendor specialists.
A rigorous testing and validation process must be carried out to ensure that all aspects are functional and integrated with various systems; the informatics team and end-users should be included in the testing process.
User Training and Adoption:
Design and create training programs to support end-user training and implement informatics-led training materials. Arrange group and individual training, online and face-to-face, to guarantee that people master the system (training department, informatics department). Provide continuous care and help to end-users during the changeover period initiated by the help desk and informatics teams.
Processes:
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Needs Assessment and Stakeholder Analysis:
- The informant should identify the perspectives of healthcare providers, administrators, and IT personnel and what they expect from such a system.
- After gathering all the data, sort it according to the most urgent issues or pressing questions that you have encountered.
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Vendor Evaluation and System Selection:
- Propose a draft of the request for proposal (RFP) containing information about the organization’s expectations and factors for choosing a new system.
- In terms of infrastructure, able to assess vendor proposals against clearly defined deliverables and objectives of a system, cost factor, vendor credentials, and offered services.
- We identify the best vendor for specific requirements, and then we negotiate the contract terms and fees for the specific project.
System Configuration and Customization:
- Collaboratively partner with the chosen firm to tweak the system so that it best suits the needs and personalized preferences of the organizational setting.
- It can be configured correctly according to special working processes, fields, and familiarity with the company’s essential reporting systems.
- Implement systematic usage and testing of the work carried out in the configuration to fit the laid down organizational goals and expectations of users.
Change Management Strategies
Some processes must be executed to ensure that individuals and organizations agree to change for the proper implementation of an information system change project. Here are some relevant strategies and how stakeholders can leverage them:
Effective Communication:
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Strategy:
These include the development of effective and continuous communication to provide stakeholders with information on the objectives of heading the project, its achievements, and its possible outcomes (Lewis, 2020).
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Stakeholder Application:
Other stakeholders such as providers and health administrators or IT professionals, can play a similar proactive role in responding by offering inputs, posing inquiries, or voicing their concerns on communication. It can also provide the necessary information to its teams and departments so it will be easier to spread awareness and support.
Engagement and Involvement:
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Strategy:
Encourage stakeholders’ participation in the decision-making processes, obtain their feedback, and include them in the project planning.
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Stakeholder Application:
They can be invited to focus group discussions, advisory boards, and feedback meetings to reflect on the initiatives and contribute to their management. This ensures that others feel that they own the project since they have been involved in making the various choices, and therefore, they will work harder to make the project succeed.
Training and Support:
Top management should ensure stakeholder training and ongoing support for change management to gain and sustain the knowledge necessary to embrace the new system (Hiatt & Creasey, 2019).
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Stakeholder Application:
The key stakeholders the system’s end-users in this case—might undergo training on the new system and the changes that they are likely to experience by attending training sessions and workshops and practicing the new system to gain their understanding of it.
The target user groups can also consult with super-users and the help desk where they work for more information and buy-in help when they get stuck or have questions during the transition to the new environment.
Conclusion
In conclusion, through the ac completeness, co-comprehensiveness, and o organization technology needs assessment, the current informatics structure in the organization has been highlighted, with specific recommendations as to how it can be improved to yield better patient safety and health outcomes.
I also identified and outlined recommendations that could be used in the socialization of stakeholders regarding the implementation of a change project for an organizational information system.
The changes that are expected in the next five years are standardization and integration, improved decision-making system, development and supporting user training and education, development of patient engagement tools, and monitoring and evaluation; all these strategies are based on the current literature and practical experience. Read more about our sample NURS FPX 6416 Assessment 1 for complete information about this class.
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