NURS FPX 6400 Assessment 2 Presentation to Staff: Nursing Informatics

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• Presentation to Staff: Nursing Informatics

My name is ________, and this is a presentation on the critical importance of nursing informatics in the quest to facilitate quality outcomes by using the American Nurses Association (ANA) Standards of Practice.

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This presentation is aimed at explaining how we started using the EHR system rather than paper records at our long- term care facility. In the nursing field, informatics involves technology to assist in making superior decisions on behalf of patients to enhance their outcomes (Kleib et al., 2021). Through the EHR system, there will be increased accuracy in the information, doctors will be able to coordinate care better, and records of patients will be readily available in real time.

The new nurse informaticist at the long-term care facility will determine the ways EHRs and ANA Standards of Practice can be used to improve patient care, simplify the documentation process, facilitate the communication process, and assist with data-driven decision-making.

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• Best Evidence and Practices in Application of ICT

Healthcare employs ICT tools and systems to aid in gathering, treating, sharing, and processing information about patients. ICTs have facilitated easier communication, accessibility of information, and decision-making in practice by nurses. Evidence-based nursing practices that are the most effective in implementing ICTs are incorporating EHRs and clinical decision support systems (CDSS) and telehealth platforms (Upadhyay & Hu, 2022).

The technologies can be used to aid care coordination, facilitate timely documentation, minimize medication errors, and facilitate real-time exchanges of patient information across interprofessional teams. As noted by a study by Shahmoradi et al. (2021), the introduction of EHRs and CDSS tools has a powerful effect on the planning of care, the accuracy of documentation, and the followability of evidence-based protocols, which subsequently lead to an increase in patient outcomes and a decrease in hospital readmissions.

The clinicians receive notifications and useful recommendations provided by CDSS, thus being able to adhere to best practices and reduce the possibility of prescription errors. Barcode systems have lowered the possibility of a wrong medication being dispensed to a patient as a result of using the wrong barcode (Upadhyay & Hu, 2022). Besides, the ANA promotes the application of informatics to endorse the idea of patient-centered care and requires nurses to be competent to operate the tools promoting the efficient, safe, and ethical practices.

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• Benefits and Challenges of ICT

ICT can be used to enhance various facets of healthcare. The primary advantages include patient care that is safer, easier collaboration among the members of the various health teams, and data-driven decision-making. As an illustration, the medical staff can easily access patient information in real-time and prevent errors when utilizing EHR. When the health team has effective communication, the staff ensures the plan of care of the patient does not drift, and counseling is not redundant (Tawfik et al., 2021). Moreover, data analytics on these systems can be used to ensure that organizations identify trends in patient care to enable doctors to implement them.

Conversely, some challenges also come with the introduction of ICT. The purchase, installation, and maintenance of technologies may be expensive, and this may strain the budget of a medical institution. Privacy and data security are also of great interest, especially as the problem of cyber threats and attacks on protected health information (PHI) continues to grow. The adherence to the Health Insurance Portability and Accountability Act (HIPAA) and other regulatory frameworks is necessary to protect the information of patients (Edemekong et al., 2024).

Also, employees might face challenges because they are not aware of the utilization of online tools or are not technologically comfortable. Nevertheless, research findings point out that properly planned and supported ICTs not only increase efficiency and minimize errors but also enable nurses to make informed clinical judgments (Nagy et al., 2023). There is a need to evaluate both the advantages and disadvantages of planning to adopt ICT systems within an organization.

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• Theoretical Framework: Technology Acceptance Model (TAM)

One of the most common theoretical models in support of explaining the acceptance and use of new technologies by users is the Technology Acceptance Model (TAM). TAM assumes that there are two primary influences on technology adoption, including perceived usefulness (the extent to which an individual believes that the use of the system will help to improve job performance) and perceived ease of use (the extent to which an individual believes that the use of the system will be not accompanied by difficulty) (Zhang et al., 2023). The application of TAM to the implementation of EHR helps organizations in addressing the concerns related to the enhancement of the perspectives of nurses and healthcare providers to work through the possible shortcomings.

As an illustration, in training courses, the beneficial outcomes of the EHRs on patient safety and their ability to simplify work can be explained, as well as make the interface easy and user-friendly. The TAM describes the process followed by the nurses in the implementation of the change in long-term care involving the use of electronic records instead of recording on paper. A nurse will be more willing to work with an EHR when it saves time, enhances accuracy, and allows them to communicate, which is user-friendly and well supported (Zhang et al., 2023). TAM assists organizations in solving problems, receiving positive feedback, as well as higher probabilities of successful application of EHR.

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• Real-World Application of TAM

Practically, TAM emphasizes the role of early adopters and opinion leaders in motivating peers to use EHRs and the necessity of constant communication and feedback during the implementation process. The Kuo et al. (2019) team used the TAM to measure the adoption of the EHR technology by nurses in Taiwanese hospitals. The researchers found that nurses were more willing to participate and embrace the use of EHR when they deemed it to be functionally sound and unproblematic (Bramo et al., 2022). As a result, better documentation was observed, as well as the contentment of the nurses with the system utilization.

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• Standardized Data Collection in Nursing Practice

The standardized data collection is a critical part of the development of the nursing practice as it develops a shared language, which allows continuity in the documentation, measurement, and analysis of patient care across settings. The standard data collection in nursing care is grounded on the use of the same terminologies, including the NANDA International diagnoses, SNOMED CT, and the Omaha System.

Due to these languages, the medical data and results can be documented identically anywhere. Due to the constant sharing of information, it is easier to transfer patient records. It allows organizations to examine information, interpret it, and use scientific research in their conclusions. As it has been noted by Alshammari et al. (2023), with the help of standardized data, it is easier to assess nursing-sensitive outcomes more accurately, which demonstrates a direct influence of nursing on patient safety and quality of care.

It is also useful in supporting health programs among the population as it can enable a closer examination of how nurses influence health outcomes (Su, 2021). Moreover, electronic data can be used to enhance healthcare by assisting in quality projects and enabling organizations to compare their results.

When the data are identical and can be compared, the healthcare leaders would be able to analyze the outcomes, notice where the care is insufficient, and initiate measures that could improve the situation. As an example, standardized data may be used in nursing to determine the effectiveness of any fall prevention program and pressure injury treatment.

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• Addressing Gaps in Practice Quality with Informatics

The nursing informatics standards of practice are crucial in detecting and solving gaps in care quality through the use of data-driven tools, including EHR systems and CDSS tools. The systems combine patient information and evidence-based regulations to deliver real-time alerts, reminders, and recommendations to assist clinicians in making well-informed choices and minimizing error rates.

As an example, the CDSS can identify possible drug interactions or remind to conduct timely pressure injury prevention assessment, which directly addresses the care delivery gaps. As reported in a study by Zhao et al. (2023), the effect of CDSS implementation in the hospital setting was that it improved adherence to best practice and minimized adverse events due to the presence of personalized and actionable insights at the point of care.

Furthermore, it is possible to use informatics tools to implement continuous quality monitoring with the help of a data analytics dashboard and allow healthcare teams to monitor outcomes and adjust the intervention in advance, thereby bridging the gap in practice and improving patient safety and healthcare quality. Alerts and live data dashboards in EHRs can assist clinicians in preventing problems and reacting in time.

When the patient seems that he/she can fall or in cases where vital laboratory values are identified, clinical warning signals instruct nurses and help to save patients from harm. According to data dashboards, the nursing leadership follows various metrics, such as readmission rates, poorly handled medications, and infections (Su, 2021). Through predictive analytics, physicians will be able to foresee the issues with the patient based on the collected data in the past as well as in the present.

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• Reducing Digital Inequities

Digital inequities should also be reduced to ensure that all people in the hospital can fully utilize electronic health systems. The age, the absence of experience with the use of technologies, the inability to speak English, the troubles with devices or the internet are all typical problems at school. Some people may be unable to navigate complicated interfaces or have poor internet connectivity, which can negatively affect engagement in digital health programs and increase health disparities (Kefi & Asan, 2021).

As an example, health companies have set up programs to make their employees more familiar with technology, added multilingual capabilities to the systems, and offered services such as mentoring or help desks. Providing training and programs to assist communities in gaining access to healthcare technology improved the engagement of both the patients and the providers with health IT significantly, as evidenced by Sieck et al. (2021). In addition, infrastructure improvement can be achieved by investing in infrastructure, e.g., community Wi-Fi hotspots and loaner devices, to better reach underserved populations.

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• Best Practices for Communication with ICT

The best practices of utilizing the advanced information and communication technologies (ICT) to facilitate patient and team communications include the focus on a user-friendly platform, interoperability, and real-time information exchange. There is a need to share information through the use of ICT to enhance patient care coordination and outcomes. The combination of secure messaging, patient online accounts, and mediums among various medical professionals is an effective and clear means of communication that is standard among the staff.

There is a need to settle on standards in communication and make sure that all changes in the care plan are updated and shared in real time so that all members of the staff are aware of patients and what they need to do (Qaddumi et al., 2021). Consequently, the team will work together more efficiently as delays will be minimized, uncertainty decreased, and accountability will be ensured.

In addition to that, through patient portals, individuals can see their health records, communicate with their doctors, and take action in order to enhance their care. The use of ICT tools in hospitals encouraged collaboration in the work of healthcare employees and was valued by patients (Qaddumi et al., 2021).

The proper utilization of tools, including secure messaging systems, telehealth, and shared EHR, facilitates the smooth flow of communication between care team members and helps to increase patient involvement by granting them access to health-related information and direct communication channels, as well as access to them in a timely fashion. These technologies enhance coordination of care by making the teams work together more effectively, minimizing mistakes by ensuring high quality of information, and tailoring the care plans using the latest information.

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• Data, Information, and Plan Transmission Strategy

Implementing an EHR system implies a definite strategy that should allow delivering all data, information, and care plans and transferring them safely and correctly. In this plan, the staff members will be trained step by step to enable them to deliver information that is acceptable and not full of errors. All processes should be similar to prevent ambiguity and repetition of activities and operations within the same department, such as nursing, pharmacy, and administration. Team members will be provided with set practices to follow when it comes to documentation as a way of advancing their skills.

The individuals are nurses, doctors, nurse administrators, and IT professionals, administrators, and compliance officers (Dong et al., 2021). The EHR will be encrypted, have the proper user authentication, allow role-based access rights, and maintain data audit records. The integrity of the data must be maintained with periodic audits and error detection mechanisms that are inbuilt on the EHR. They assist the system to adhere to HIPAA regulations, in addition to blocking any attempts to access information in an unauthorized manner.

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• Conclusion

On the whole, nursing informatics enhances patient care through the connection of clinical work and technology. With the EHR system the quality of care will enhance, the communication will be effective, and the physicians will have quality information to make the right decisions. To achieve success in a school, the staff should be involved, trained appropriately, and work together with other positions.

With the help of theoretical frameworks, such as TAM, counteracting digital access disparities, and following strict data accuracy, data security, and evidence-based practice standards, healthcare organizations will be able to address the most frequently encountered challenges and achieve the maximum gains of informatics.

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